Real Estate Manager – Facilities

Role Overview

• Assist with planning and execution of office relocations, expansions, and consolidations
• Manage logistics including IT coordination, and move scheduling
• Liaise with brokers, landlords, and internal stakeholders throughout move processes
• Maintain real estate portfolio data including lease terms, critical dates, and occupancy details
• Oversee day-to-day facility operations for 25+ office locations
• Serve as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests)
• Ensure timely resolution of issues while maintaining high service standards
• Develop and standardize facility procedures and best practices across offices
• Source and manage third-party vendors (e.g., janitorial, security, contractors)
• Negotiate contracts, scopes of work, and service level agreements
• Monitor vendor performance and ensure compliance with company standards
• Review and approve facility-related invoices for accuracy and budget alignment
• Track and manage operating expenses across multiple offices
• Assist in developing and maintaining annual facilities budgets
• Identify opportunities for cost savings and operational efficiencies
• Ensure facilities comply with company safety policies
• Support workplace safety initiatives and emergency preparedness planning
• Partner closely with the AVP to execute strategic real estate and facilities initiatives
• Collaborate with internal teams including IT, HR, Finance, and Administration
• Provide regular reporting on facilities performance, projects, and costs

Requirements

• Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)
• 5+ years of experience in facilities and/or real estate management, preferably in a multi-location environment
• Experience supporting office moves, lease coordination, and vendor management
• Strong organizational and project management skills with the ability to manage multiple priorities
• Financial acumen with experience reviewing invoices and managing budgets
• Excellent communication and stakeholder management skills
• Proficiency with facilities management systems and Microsoft Office Suite
• Frequent travel to various office locations throughout Oregon, California, and future prospective offices on the West Coast.

Preferred Qualifications:

• Experience in engineering, architecture, or professional services firms
• Knowledge of lease administration and commercial real estate practices
• Familiarity with workplace safety and compliance standards

Key Competencies:

• Detail-oriented and highly organized
• Proactive problem-solver
• Strong negotiation and vendor management skills
• Ability to work independently and collaboratively
• Adaptable in a fast-paced, multi-office environment

Benefits

• The typical base salary range for this position is $100,000
• $130,000 annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, Paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks. To learn more click here.