Data Administrator – Materials Coordinator

Role Overview

• Perform data correction, maintenance, and validation within SAP and Excel systems.
• Compare information from multiple sources to identify discrepancies and determine accurate data.
• Support the transition and validation of pricing information between SAP and the Vistex pricing system.
• Maintain accurate records and ensure all system information is up to date and compliant with business requirements.
• Produce and update spreadsheets, reports, and tracking documents using Excel.
• Assess operational requirements and coordinate the ordering of raw materials and packaging materials.
• Liaise with suppliers and internal departments to obtain raw material specifications, safety data sheets (SDS), and supporting documentation.
• Support change management processes by ensuring documentation updates are recorded and communicated correctly.
• Monitor material requirements and help ensure continuity of supply for operational needs.
• Process invoices accurately and in a timely manner.
• Manage and review reminder lists and goods receipt lists to ensure all outstanding items are resolved.
• Support administrative tracking and reconciliation activities related to purchasing and goods receipt processes.
• Maintain organised records and filing systems for documentation and compliance purposes.
• Work independently on assigned tasks while coordinating closely with Dominic and wider internal teams.
• Communicate regularly with Sales, Back Office, Purchasing, and Operations teams to verify and confirm accurate information.
• Provide departmental support and cover responsibilities during holiday periods to ensure continuity within the team.
• Build effective working relationships across departments to support efficient business operations.

Requirements

• Previous experience in an administrative, data, purchasing, or supply chain support role.
• Working knowledge of SAP systems.
• Advanced Excel skills with strong data handling and analytical capability.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Good communication and interpersonal skills.
• Experience handling documentation, specifications, or compliance-related records would be advantageous.