Recruiting Assistant

Role Overview

• Responsible for supporting hiring efforts and recruiting initiatives through full-cycle recruitment
• Works with recruitment team and various hiring managers to achieve staffing objectives through evaluating and vetting candidates
• Maintain and update the applicant tracking system to ensure accurate candidate records, hiring activity, and recruitment documentation
• Conduct outbound calls, emails, text messages, and other candidate outreach efforts to engage qualified applicants and maintain communication throughout the hiring process
• Determines applicant qualifications by initial phone interviews; analyzing responses; verifying references; comparing qualifications to job requirements
• Coordinate and schedule interviews between candidates and hiring managers while ensuring a positive and professional candidate experience
• Source and attract candidates by posting job advertisements on online job boards, social media platforms, networking channels, and other recruiting resources
• Develop and prepare professional correspondence and responses to applicants regarding application status, interview scheduling, and employment opportunities
• Provide regular updates and recruiting status reports on open positions, candidate pipelines, and hiring activity to recruiters and hiring managers
• Coordinate and participate in career fairs, hiring events, community outreach programs, and recruitment initiatives to promote employment opportunities and attract qualified candidates
• Assist in general clerical duties as assigned, including applicant tracking

Requirements

• Associates Degree or combination of education and experience
• Knowledge of maritime transportation industry is a plus
• Experience utilizing social media and digital recruiting platforms, including LinkedIn, Indeed, Facebook, and Instagram to source, attract, and engage candidates
• Ability to create and post compelling job advertisements and recruitment-related content across social media channels and online job boards
• Familiarity with social media recruiting strategies, candidate engagement techniques, and employment branding initiatives
• Interviewing Skills, Recruiting, People Skills, Supports Diversity, Knowledge of Employment Law
• Computer Skills: Microsoft Word, Excel, PowerPoint and iCIMS Applicant Tracking preferred
• Ability to work collaboratively with others using professionalism, courtesy, tact, discretion, and sound judgment
• Professional appearance, conduct, written communication, and telephone etiquette are essential
• Maintain the confidentiality of all sensitive communications
• Ability to understand and execute complex oral and written instructions
• Excellent inter-personal skills, organizational skills and communication
• Clear understanding of recruitment lifecycle process, including sourcing, screening, interviewing, scheduling, onboarding coordination, and candidate communication

Benefits

• Medical, Dental, Vision, Life and AD&D options
• 401(k) options
• Disability Insurance
• Sick pay
• Vacation pay
• 10 paid holidays per calendar year (subject to work schedule)
• Healthcare and/or Dependent Care FSAs