Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf
Possess expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheet's, ChatGPT, for preparing reports and presentations
Coordinate Video and Audio conference calls
Work closely with the leadership team to remain apprised of/schedule upcoming commitments
Schedule meetings, maintain and update daily Outlook calendars. Confirm objectives for the meeting invites, participants, materials for all calendar needs
Work to ensure appropriate and timely communication to meeting participants
Follow up with copies of communication materials as appropriate.
Provide direct daily support to the leadership team
Responsible for travel, itineraries, meeting arrangements & Workday expense reports
Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
Work discretely with confidential information
Assist with onboarding new hires to the team
Work closely with any operational department heads as it relates to departmental projects
Responsible for the facilitation of client gifts and holiday gifts/cards

Bachelor’s degree or equivalent experience preferred
3-5+ years supporting Mid to Senior Level Executives
Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
Exceptional organizational skills and multitasker
Must be sensitive to confidential information
Ability to recognize and solve problems quickly
Ability to anticipate needs while managing the day-to-day workflow
Must be proactive, accountable and have excellent judgement
Detail-oriented and able to work in a fast-paced environment
Ability to quickly adapt to new technology and easily acquire new technical skills
Must be able to work under pressure and meet deadlines
Highly resourceful team player, with the ability to function independently with limited direction
Must be able to work beyond traditional work hours
Experience with Concur or similar travel management systems

Executive Assistant

Key skills