Director, Secretary

Role Overview

• Manage and coordinate meeting schedules, agendas, and related logistics
• Organize internal and external meetings efficiently
• Handle, archive, and follow up on incoming emails and documents in a timely manner
• Draft and prepare requested documents, reports, and correspondence
• Ensure effective coordination between the Director and other managers
• Collaborate closely with other department secretaries to maintain smooth operations
• Arrange business travel, including transportation and accommodation
• Provide administrative support to the IT office and contribute to daily operational tasks
• Support effective communication flow across teams and stakeholders

Requirements

• Associate or Bachelor’s degree in a relevant field
• Good command of written and spoken English (German is an asset)
• Strong proficiency in MS Office applications
• Excellent calendar management, planning, and organizational skills
• Strong communication skills with a high level of self-discipline
• Ability to manage multiple tasks and priorities in a structured manner
• Reliable, detail-oriented, and service-focused mindset

Benefits

• Health Insurance
• Sport Center
• Social Clubs
• Rotation
• Dining Hall
• Shuttle Opportunities