Admin Assistant

Role Overview

• Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office
• Acts as focal point for department and company policy information, and responds to requests on a wide range of topics
• Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs
• Performs administrative support duties that require considerable experience, skill and knowledge of organization policies and practices
• Researches and obtains information for complex reports and special assignments
• Involved in issues of a confidential and sensitive nature
• Prepares and composes correspondence, reports, presentations, etc.
• Screens telephone calls and resolves inquiries
• Screens and responds to e-mail inquiries
• Schedules and maintains calendar of appointments, meetings and travel itineraries
• Coordinates related arrangements
• Screens calendar requests, gathering information from requester and presenting request to manager
• May prepare and distribute meeting notes and action items, tracking completion of tasks
• General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
• Coordinates department meetings and events
• Other duties as assigned

Requirements

• Requires HS diploma; some college preferred
• Typically 2-4 years administrative experience
• Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications
• Strong organizational skills with the ability to multi-task
• Maintain professionalism and a positive service attitude at all times
• Handle sensitive information in a confidential manner
• Excellent written and verbal communication skills
• Strong grammar skills
• Attention to detail
• Problem solving and analytical skills

Benefits

• Comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave
• Employee stock purchase plan