Human Resources Specialist

Role Overview

• Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
• Interprets policies and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies.
• May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork.
• Ensures the accuracy and completeness of employment documents.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
• Maintains databases, records and files and prepares reports.
• May assist with budget preparation and monitor expenditures for specific areas.
• Serves as primary timekeeper for bi-weekly staff and student employees, resolving timekeeping issues, submitting payroll transactions, and ensuring compliance with payroll and employment policies.
• Manages departmental HR inboxes and provides timely customer service and support to employees, managers, and university partners.
• Coordinates FMLA and leave administration, including employee guidance, documentation, tracking, and compliance oversight.
• Administers student employment processes, including hiring, onboarding, and employment transactions, and serves as the departmental student hire system superuser.
• Coordinates adjunct and postdoctoral appointments, renewals, and related HR actions in accordance with institutional policies and deadlines.
• Collaborates with HR, Payroll, Finance, Recruitment, and other university departments to support HR operations, compliance initiatives, and data integrity.

Requirements

• Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

Benefits

• Health and Safety Information Not Applicable