Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
Prepare materials for meetings, including presentations, reports, and briefing documents.
Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
Handle confidential information with discretion and professionalism.
Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
Develop project plans, timelines, and tracking tools to ensure timely delivery.
Coordinate with stakeholders across departments to gather updates and remove roadblocks.
Monitor project progress and provide regular status updates to leadership.
Assist in prioritizing initiatives aligned with business objectives.
Analyze data, prepare reports, and generate insights to support decision-making.
Track KPIs and help maintain dashboards for business performance.
Coordinate internal communications and follow-ups on key action items.
Support process improvement and operational efficiency initiatives.

Bachelor’s degree in Business Administration, Management, or related field.
9+ years of experience as an Executive Assistant supporting senior leadership.
Proven experience in project coordination or project management.
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication skills in English and Spanish.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.

Executive Assistant

Key skills