Coordinate and implement office services such as payroll, purchasing, records control, projects and budget accounting operations
Assist with invoice distribution, purchase orders and coding
Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures
Interpret and communicate operating policies
Coordinate collection and preparation of financial and operations reports
Participate in interview of job applicants and conduct orientations of new employees as needed
Locate and compile information and format reports, graphs, tables, records and other sources of information
Assemble and categorize facts and figures for written computation and calculations
Assist with special events planning
Operate personal computer to access e-mail, electronic calendars, and other basic office support software
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
Provide administrative support at other project sites

high school degree or equivalent
2 + years of administrative assistant experience or relevant work experience
Proficient in MS Office
Excellent communication, networking, computer skills
Ability to maintain positive working relationships and to work as part of a team
Able to work 40 hours per week with the possibility of overtime as needed
Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

Administrative Assistant

Key skills