Key skills
Communication
About this role
Role Overview
- Manage and organise inboxes, calendars, reminders, and follow-ups
- Coordinate meetings, appointments, and scheduling
- Handle phone calls and respond to website inquiries
- Prepare worksheets, spreadsheets, reports, forms, and questionnaires
- Assist with general administrative and operational tasks across multiple businesses
- Maintain organised records and documentation; need to add, prepare and send quotes; Help put together courses online
- Create polished, professional business presentations and slide decks
- Take existing content and transform it into visually engaging presentations
- Source relevant visuals, graphics, and supporting materials
- Assist with basic video editing and content formatting where required
- Follow up leads and inquiries in a timely and professional manner
- Conduct basic lead qualification and routing
- Assist with email marketing campaigns and follow-up sequences
- Manage Mailchimp campaigns, contact lists, and communication workflows
- Support sponsor communications, invoicing, and payment follow-ups
- Assist with basic bookkeeping and accounting administration
- Track invoices, payments, and outstanding balances
- Support financial record organisation and reporting
- Assist with MYOB-related tasks where required
Requirements
- Previous experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or similar role
- Strong presentation creation skills (PowerPoint, Canva, Google Slides, etc.)
- Excellent written and verbal English communication
- Should have a high level of video editing skills
- Experience with spreadsheets and reporting
- Comfortable handling client communication and lead follow-up
- Experience using Microsoft Teams or similar communication platforms
- Ability to multitask and prioritise effectively
- Basic bookkeeping or accounting experience
- Has MYOB experience or other accounting programs
- Experience with Mailchimp or email marketing platforms
- Experience supporting founders or executives
- Experience working remotely for international clients