Assist with invoicing and office management tasks as directed by Supervisor or Manager.
Perform data entry in the system as required to support administrative functions.
Data entry is required.
Maintain accurate records of service history and parts usage.
Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.
Assist management with completed work orders by checking for part usage accuracy.
Assist in generating reports and gathering data as needed.
Order necessary parts from approved vendors and suppliers.
Collaborate with technicians and vendors to identify required parts.
Generate and manage purchase orders, ensuring accuracy and completeness.
Follow up with vendors on order status, delivery times, and discrepancies.
Maintain accurate records of parts inventory, including receiving, stocking, and location control.
Conduct regular inventory cycle counts and reconcile discrepancies.
Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.
Ensure proper labeling and storage of parts to maintain a well-organized inventory system.
Research and establish local vendors as needed to meet part supply demands.

High school diploma or equivalent.
2 years of related experience and a broad knowledge of ERP systems.
2 years of purchasing experience
Inventory management knowledge required.
Computer and office programs knowledge (Excel, Word, PowerPoint, Outlook)
Strong organizational skills with meticulous attention to detail
Strong ethical practices
Composure under pressure
Excellent verbal and written communication skills
Strong interpersonal skills and the ability to build and maintain customer relationships.
Ability to work both as a team and/or independently
Ability to adapt to changing priorities and thrive in a dynamic, fast-paced environment
Must be able to properly lift weights exceeding 50 pounds.
Must be able to read and speak the English language
Must have a valid driver’s license
Legally authorized to work in the United States

Parts & Service Administrator

Key skills