Executive Virtual Assistant

Role Overview

• Manage administrative tasks and day-to-day operational support for the Executive Director and team.
• Handle project management and task coordination, ensuring work moves from start to finish without follow-up reminders.
• Maintain organized records, documents, and files using Google Suite and/or Microsoft Office tools.
• Manage scheduling, calendar coordination, and meeting preparation.
• Support internal communications and correspondence.
• Assist with presentation preparation, including tools such as PowerPoint or Canva.
• Manage CRM or task management platforms (Asana, Trello, Slack, or similar tools).
• Support any additional administrative and operational tasks as needed.

Requirements

• Strong spoken and written English with clear communication and minimal accent.
• Previous experience supporting U.S.-based clients or organizations is required.
• Highly organized with strong attention to detail and consistent follow-through.
• Ability to take ownership of tasks and complete them without constant supervision.
• Proficient in Google Suite and Microsoft Office (Word, PowerPoint, Excel).
• Experience with project management and task coordination tools (Asana, Trello, Notion, or similar).
• Tech-savvy and comfortable learning new tools and systems quickly.
• Strong time management and ability to prioritize across multiple responsibilities.
• Professional and proactive communication style.
• Bilingual English and Spanish preferred.
• Nice to Have: Experience working with non-profit or trade association organizations.
• Familiarity with CRM systems.
• Experience with Canva or design tools for presentation and content support.
• Exposure to the Washington, D.C. professional environment or U.S. East Coast organizations.

Benefits

• TBD