Administrative Assistant – Part-Time

Role Overview

• Coordinate and schedule meetings, travel arrangements, conferences, and departmental activities
• Maintain and organize filing systems, ensuring easy retrieval and proper documentation
• Manage high volumes of information, incoming calls, and correspondence
• Create and set up new claim files; transmit electronic reports to clients on the same day
• Respond promptly to client emails and ensure report distribution within one business day
• Sort, scan, and distribute incoming mail; draft responses to inquiries as needed
• Answer and manage phone calls, including handling routine and non-routine questions
• Handle confidential and sensitive information with discretion
• Support both independent and team-based projects, including ongoing and ad hoc assignments
• Prepare and format correspondence, memos, reports, charts, and presentations with a high degree of accuracy
• Proofread documents for spelling, grammar, clarity, and formatting

Requirements

• High school diploma or equivalent
• At least one year of administrative experience
• Associate’s degree preferred
• Two years of related experience
• Excellent time management skills
• Excellent verbal and written skills
• Possess the ability to handle confidential information
• Can exercise independent judgment to prioritize and organize a diverse workload
• Superb organizational and attention to detail skills

Benefits

• Medical, dental, and vision plans to support your health and that of your family
• A 401(k) plan with employer matching
• Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees
• Paid holidays
• Life insurance and short‑term and long‑term disability coverage