Personal Injury Litigation Assistant – Virtual Assistant

Role Overview

• Organize, maintain, and update electronic case files and litigation documentation
• Ensure all documents are properly named, saved, and filed within the case management system
• Maintain accurate and up-to-date case information, deadlines, and litigation activity
• Support attorneys throughout all phases of litigation preparation and case progression
• Prepare, draft, review, and electronically file litigation documents, including: Complaints, Summonses, Discovery requests and responses, Notices, Subpoenas, Motions and related pleadings
• Ensure all filings comply with court rules, formatting requirements, and filing deadlines
• Coordinate service of process and track responses, objections, and deadlines
• Assist with the organization, review, and management of discovery materials and exhibits
• Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
• Prepare materials and documentation for depositions, mediations, hearings, and trial preparation
• Schedule depositions, mediations, CMEs, hearings, and related litigation events
• Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics
• Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
• Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
• Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
• Return client communications in a timely and professional manner
• Assist with gathering and verifying client information and documentation
• Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors
• Save and organize court filings, pleadings, notices, and litigation correspondence
• Process litigation-related invoices and expenses as assigned
• Assist with maintaining accurate records within Litify and other case management platforms
• Support department organization, workflow efficiency, and overall litigation operations

Requirements

• Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation
• Experience drafting, preparing, and e-filing: Complaints, Summonses, Discovery documents, Litigation pleadings
• Experience scheduling depositions, mediations, or other litigation-related events
• Fluency in both English and Spanish
• Strong organizational skills and attention to detail
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and legal case management systems
• Ability to work collaboratively within a team-oriented environment
• Reliable attendance, professionalism, and accountability

Benefits

• health care benefits
• paid time off