Executive Assistant – 12 Months FTC

Role Overview

• Managing and coordinating complex and ever-changing diaries for the Chief Brand Officer
• Preparing and drafting correspondence, emails, meeting agendas and supporting documentation
• Taking minutes and meeting notes, tracking actions and ensuring timely follow-up
• Coordinating internal and external meetings, including room bookings, visitor arrangements, refreshments and meeting logistics
• Organising off-site meetings, conferences and events, including venue sourcing, budgeting and supplier management
• Managing multiple electronic diaries across international time zones
• Arranging extensive international travel, including flights, accommodation, transfers, visas and detailed travel itineraries
• Processing expenses and maintaining accurate records for timely submission
• Supporting members of the senior leadership team with diary management, travel bookings, presentations and expenses
• Coordinating team meetings, communications and wider administrative activities
• Providing general administrative support as required

Requirements

• Previous experience providing diary and executive support at senior or C-suite level
• Experience working in a fast-paced, constantly evolving environment
• Proven ability to manage conflicting priorities and changing demands
• Strong Microsoft Office skills, including Outlook, PowerPoint, Word and Excel
• Comfortable using a variety of business systems for expenses, purchase orders and administration
• Extensive experience arranging complex international travel itineraries
• Experience organising corporate meetings, events and conferences
• A minimum of two years' experience as a Personal Assistant, Executive Assistant or Team Assistant is preferred

Benefits

• Hybrid working 3 days per week in the HQ
• Collaborative, sociable, and ambitious team
• Opportunities for professional growth and career development