Corporate AP Administrator

Role Overview

• Independently operate systems required to process invoices through workflow
• Administer assigned stores and queues
• Verify, enter, and correct invoice attributes within the workflow
• Reconcile vendor statements and maintain vendor relationships to ensure accurate invoice processing, timely expense allocation, and vendor payments
• Resolve payment allocation discrepancies and account disputes to maintain ongoing purchase ability
• Contact vendors regarding outstanding credit balances
• Create and post journal entries to support proper expense allocation, including consolidated bills, prepaids, accruals, and invoice discrepancies
• Process urgent and manual payment requests for management companies
• Review, research, and obtain approvals for month-end schedules and balances
• Proactively communicate errors, unusual items, solutions, process improvement opportunities, and workload concerns to leadership
• Assist with department projects and provide additional support as needed

Requirements

• 1–2 years of accounts payable experience preferred
• Previous customer service experience preferred
• Associate’s or Bachelor’s degree preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite, particularly Excel
• Excellent written and verbal communication skills
• Strong critical thinking, active listening, and time management abilities
• Customer-service mindset with a collaborative, team-oriented approach
• Ability to adapt to changing priorities, deadlines, and business needs with a strong sense of urgency
• Ability to maintain confidentiality and operate professionally in a positive team environment
• Ability to work both independently and collaboratively

Benefits

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs