Managing and coordinating complex and ever-changing diaries for the Chief Brand Officer, ensuring priorities are effectively managed and sufficient preparation time is allocated.
Preparing and drafting correspondence, emails, meeting agendas and supporting documentation.
Taking minutes and meeting notes, tracking actions and ensuring timely follow-up.
Coordinating internal and external meetings, including room bookings, visitor arrangements, refreshments and meeting logistics.
Organising off-site meetings, conferences and events, including venue sourcing, budgeting and supplier management.
Managing multiple electronic diaries across international time zones, including London and Cape Town.
Arranging extensive international travel, including flights, accommodation, transfers, visas and detailed travel itineraries.
Processing expenses and maintaining accurate records for timely submission.
Supporting members of the senior leadership team with diary management, travel bookings, presentations and expenses.
Coordinating team meetings, communications and wider administrative activities.
Providing general administrative support as required.

Previous experience providing diary and executive support at senior or C-suite level.
Experience working in a fast-paced, constantly evolving environment.
Proven ability to manage conflicting priorities and changing demands.
Strong Microsoft Office skills, including Outlook, PowerPoint, Word and Excel.
Comfortable using a variety of business systems for expenses, purchase orders and administration.
Extensive experience arranging complex international travel itineraries.
Experience organising corporate meetings, events and conferences.
A minimum of two years' experience as a Personal Assistant, Executive Assistant or Team Assistant is preferred.

Junior Executive Assistant – 12 Months FTC

Key skills