Virtual Assistant

Role Overview

• Appointment scheduling and calendar coordination for management
• Preparation and follow-up of meetings
• Maintenance of task lists, follow-up reminders, and project status updates
• Structured handling of administrative processes
• Drafting emails, letters, short documents, and internal notes
• Research on companies, contacts, projects, and market environments
• Clear preparation of information and decision-making materials
• Support in organizing client projects
• Coordination of internal alignments
• Maintenance of digital filing systems
• Support with presentations, proposals, and basic project management tasks
• CRM maintenance and preparatory administrative activities
• Support with invoice preparation according to guidelines

Requirements

• Excellent written and spoken German and English
• Experience as an assistant, virtual assistant, office manager, project assistant, or in a comparable administrative role
• Highly reliable, discreet, and dependable working style
• Strong organizational skills and clear ability to set priorities
• Quick comprehension and proactive, independent thinking
• Confident use of email, calendars, Office applications, and cloud storage
• Ideally, experience with project management systems or CRM tools
• Professional written communication
• Careful handling of confidential information
• Independent working style in a remote environment
• High quality standards and consistent ability to deliver

Tech Stack

• Cloud

Benefits

• Fully remote work
• Flexible arrangement as a freelance role or part-time employment
• Direct collaboration with management
• Insight into strategy, company development, client projects, and operational management
• Modern consulting environment with clear processes and short decision-making paths
• Responsible assistant role with long-term development prospects
• Professional, respectful collaboration