Commission Meeting Coordination
Prepares for monthly FREC meetings by:
Drafting and finalizing meeting minutes
Developing administrative agendas and compiling supporting materials
Advertising meetings in the Florida Administrative Register (FAR) in accordance with statutory notice requirements
Posting materials to the website and distributing documentation to Commissioners
Attend FREC meetings to:
Provide operational and procedural support
Announce disciplinary and Legal Recovery Fund cases
Address questions from Commissioners
Operate and monitor audio/video recording systems
Regulatory and Compliance Functions
Maintains and updates compliance records related to:
Disciplinary actions
Education requirements
Accounts receivable
Reviews and submits Final Orders to the Office of General Counsel and Agency Clerk’s Office
Coordinates publication of disciplinary actions and Final Agency Actions on the Division website
Ensures timely processing of:
Petitions for Declaratory Statements
Variance and Waiver requests
Processes public records requests in compliance with Chapter 119, F.S., including:
Reviewing files
Redacting confidential information
Responds to inquiries from consumers, licensees, and stakeholders via phone, email, and mail
Serves as a liaison with state agencies, local governments, and the public

One / two years of professional experience in:
Administrative support
Program analysis, research, or evaluation
Data or document management systems
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to work in a confidential and sensitive environment
Ability to:
Communicate effectively (written and verbal)
Handle customer inquiries and difficult interactions professionally
Work independently and collaboratively
Organize, prioritize, and coordinate work assignments
Research and analyze information to reach appropriate conclusions
Associate or Bachelor’s degree from an accredited college or university (may substitute for experience)

State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University

OPS Administrative Assistant I

Key skills