Administrative Assistant II – Stricto Sensu Postgraduate Programs

Role Overview

• Organize, record, control, and prepare documents and reports
• Forward administrative procedures relevant to the work area
• Use computer resources
• Perform assigned tasks following procedures and instructions from the responsible professionals
• Receive, register, monitor, and respond to requests submitted by students
• Identify classroom needs and request room reservations
• Check and file class registers and attendance lists submitted by instructors
• File class materials, student records, and faculty documents
• Create and print grade sheets and class attendance lists
• Send various notices when necessary
• Provide service to clients and suppliers, resolving doubts, providing information/guidance, or directing them to the appropriate contacts
• Monitor the recording of grades and attendance
• Print and request materials and various documents according to faculty demand
• Handle inquiries through specific service channels – WhatsApp and institutional email
• Interface with the Academic, Commercial, and Registrar offices to create the course enrollment process link
• Assist in planning and executing events for orientation, lead generation and student recruitment, as well as graduations
• Register faculty in the TOTVS system
• Prepare and send monthly and weekly class schedules to staff, faculty, and students
• Carry out operational procedures for thesis and dissertation defenses
• Certify scholarship recipients' attendance in the institution's dedicated system
• Perform other related tasks of similar complexity as requested by the immediate supervisor.

Requirements

• Completed high school
• Currently enrolled in a bachelor’s degree (preferred)

Benefits

• Transportation allowance
• Meal or food voucher
• Health insurance (UNIMED)
• Dental insurance (METLIFE)
• Educational assistance (Para-Graduar and Pós-Graduar)
• Childcare allowance — R$200.00 per child (up to 72 months old), limited to 3 children
• Quality-of-life program
• Funeral plan
• Partnerships with restaurants, Pacheco, psychologists, pharmacies, and repair shops
• Christmas gift card