Administrative Officer – HR & Finance

Role Overview

• Processing and checking all incoming invoices and expense notes;
• Preparation of payments; Preparation of sales invoices and follow-up of unpaid invoices;
• Preparation of the accounting for our external accountant;
• Contribution to the preparation of the annual audit;
• Processing of open accounting items;
• Coordinating the onboarding process;
• Assisting with payroll management in collaboration with the payroll office;
• Maintaining employee administration records and ensuring data accuracy;
• Administering employment contracts and amendments;
• Assisting with recruitment coordination;
• Supporting the development of employer branding content;
• Participating in the organization of company events;
• Day-to-day management of the office.
• Ordering supplies and catering for the office; Being the contact point with our main suppliers.

Requirements

• Bachelor's degree in a relevant field (Human Resources, Business Administration, Accounting, or a related field);
• A first hands-on experience in an administrative, HR or finance role is required.
• Experience in a multi-disciplinary admin role is a plus;
• French native speaker and fluent in English;
• Strong Excel skills;
• Proactive and can do attitude, work independently and autonomously;
• Strong organizational competencies, used to meet short deadlines;
• Excellent communication skills.

Benefits

• Part-time job (3 days work week) in our fancy office in the center of Brussels (hybrid setup with remote working).
• Autonomy to define and navigate your own path to success.
• A competitive salary , the right tools and a range of fringe benefits (meal voucher, hospital and group insurance, etc.).
• An incredibly diverse international team and a company culture that encourages freedom, creativity and collaboration.
• Opportunities to grow your expertise through training and workshops.
• Team meetups in Brussels , an annual offsite somewhere sunny.