Key skills
AISalesforceConfluenceLeadershipMentoringCommunicationCollaboration
About this role
Role Overview
- Lead operational delivery of Harrison.ai and Harrison.ai Services conference presence across EU/UK industry events (e.g. ECR – European Congress of Radiology, UKIO, EuSoMII, and similar).
- Plan and own all logistics for non-conference events, such as team offsites, dinners, and partner events.
- Own logistics across booth setup, attendee registration, rentals and labour, venue contracts, and post-event reconciliation.
- Coordinate with marketing and squad leadership on booth design, staffing, materials, and pre-event timelines.
- Manage storage, shipping, and receiving of all event materials and supplies.
- Track operational spend across events, vendors, and travel; partner with Finance/Strategy on budget and reconciliation.
- Travel to approximately 4–6 events per year.
- Provide comprehensive administrative assistance, including complex calendar management, meeting scheduling, travel arrangements, and preparation of materials for internal and external engagements.
- Act as a central point of contact between leadership and both internal teams and external partners, ensuring smooth communication and alignment across time zones.
- Monitor and prioritise ongoing projects and assignments, ensuring deadlines are met and deliverables are completed with excellence.
- Anticipate operational needs and proactively address issues to maintain seamless daily workflows.
- Manage expense reconciliation for the EU/UK leadership team as needed.
- Maintain strict confidentiality when managing sensitive information and executive matters.
- Own operational data hygiene in shared systems: Salesforce, Confluence, Monday.com, and SharePoint for the EU/UK business.
- Define and document operating procedures so recurring activities (onboarding, conference cycles, etc.) run as repeatable workflows.
- Navigate contracts through the contract management system (LawVu), including uploading, tracking, and following up to ensure smooth progression through legal review and approval.
- Prepare reports, dashboards, and summaries using Salesforce, Microsoft Office Suite, and other productivity tools.
- Troubleshoot and resolve day-to-day technical challenges for the leadership team, ensuring minimal disruption.
- Identify and roll out tooling improvements that lift the squad’s operational throughput.
Requirements
- 5+ years of experience as an Executive Assistant, Senior Administrative Coordinator, Events/Operations Coordinator, or similar high-level support role.
- Demonstrated expertise in managing multiple executives and competing priorities in a fast-moving environment.
- Proven experience coordinating events and/or conference logistics end-to-end.
- Advanced technical proficiency in Salesforce, Microsoft Office Suite, and contract management platforms (LawVu experience strongly preferred).
- Exceptional organisational skills with a proven ability to manage complex calendars, projects, and deliverables under tight deadlines.
- Proven track record of discretion and confidentiality in handling sensitive matters.
- Willingness and ability to travel to 4–6 events per year across the EU/UK (and occasionally beyond).
Benefits
- Innovate for Global Good. Join us to pioneer world-first AI technology that transforms patient outcomes and helps build a healthier, fairer world.
- Collaboration Across Continents. Work with brilliant minds from every corner of the globe in a culture built on trust, autonomy, and genuine teamwork.
- Well-Funded & Global. Backed by world-class investors including Aware Super, Blackbird Ventures, Skip Capital, and Horizons Ventures, we’ve raised over US$240M to accelerate our global impact.
- Scale Your Potential. Tap into yearly L&D budgets, mentoring, hackathons, and secondments—all supported by a transparent growth framework to grow your career.
- Flex for Life. Work when and where you do your best—with WFH options, flexible hours, and the autonomy to make an impact your way.
- Support for Every Family Journey. From fertility to parenthood, loss, and even grandparenthood—we provide inclusive, thoughtful policies to support families in every stage.