Coordinate participant travel across multiple states
Create and maintain participant travel profiles, lodging lists, accessibility accommodations, and contingency plans for travel disruptions
Manage travel communication and ensure participants receive timely logistics updates and support
Lead contracting and coordination with hotels, universities, conference venues, transportation providers, caterers, and AV vendors
Track room blocks, reservation lists, catering orders, AV requests, deadlines, and vendor deliverables
Collaborate with Teach For America procurement and finance teams to ensure compliance with organizational policies and procedures
Maintain operational systems including RSVP forms, attendance trackers, participant databases, onboarding systems, and program timelines
Develop and refine templates, checklists, run-of-show documents, and operational processes for virtual and in-person programming
Manage weekly or biweekly participant newsletters with updates, reminders, travel details, and required actions
Track and reconcile program expenses including travel bookings, vendor payments, participant reimbursements, and event costs
Prepare and submit monthly expense reports aligned to organizational budget codes and procedures

Bachelor’s degree or equivalent work experience
At least 2 years of related experience in operations, logistics, event coordination, project management, or program management
Strong organizational and project management skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in fast-paced environments
Experience coordinating travel, events, or logistics across multiple stakeholders or locations
Strong written and verbal communication skills
Experience managing budgets, invoices, expense reconciliation, or financial tracking systems
Ability to build systems and improve operational processes proactively
Proficiency with Google Workspace, spreadsheets, project management tools, and database systems
Ability to work occasional evenings or weekends to support convenings or participant travel
Ability to travel domestically as needed for program events and site visits

Manager, Rural School Leadership Academy – Operations

Key skills