Key skills
CRMCommunicationTime ManagementRemote Work
About this role
Role Overview
- Assist with enforcement tasks including cease and desist letters and disputes.
- Coordinate with international counsel for global filings.
- Conduct trademark and patent research using relevant databases.
- Prepare and file trademark applications and related documentation.
- Collaborate with internal teams to support brand protection initiatives.
- Coordinate meetings, calendars, and deadlines across teams.
- Provide administrative and operational support to IP attorneys.
- Support billing entries, fee tracking, and scheduling activities.
- Maintain accurate client portfolios in internal systems.
- File and organize legal documents such as declarations, assignments, and POAs.
- Prepare intake documentation, engagement letters, and track leads.
- Support onboarding of new clients into IP management systems.
- Assist with trademark intake and conduct preliminary clearance checks.
- Serve as a primary contact for clients regarding trademark status and updates.
- Maintain and update intellectual property docket systems.
- Track deadlines and ensure timely submission of all IP related filings.
- Draft and manage responses to Office Actions, Statements of Use, and other filings.
Requirements
- Minimum of 2 years of remote work experience required.
- Strong English communication skills required.
- Experience working with U.S. based companies or law firms preferred.
- Prior legal or law firm experience strongly preferred.
- Intellectual property experience, including trademark or patent, is a plus.
- Familiarity with IP databases such as USPTO or WIPO is beneficial.
- Experience handling CRM systems and document management tools is preferred.
- Ability to manage multiple priorities and deadlines effectively.
- Team player with a collaborative mindset.
- Ability to work under pressure while maintaining accuracy.
- Strong time management and organizational skills.
- Experience creating systems, checklists, and structured workflows.
Benefits
- Competitive salary.
- Paid Time Off.
- Bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.