Billing Coordinator – Master Files

Role Overview

• Creating new timekeeper set ‑ ups and validating complex rate logic for each timekeeper
• Coordinating new timekeeper set ‑ ups with practice office human resources regarding PCN paperwork and follow ‑ up items
• Processing master file matter maintenance change management billing file set ‑ ups, including billing rates and exception rate hierarchies, and providing guidance to billing staff regarding client matter and timekeeper master file set ‑ ups
• Processing master file timekeeper change management, including rates, budgets, partner promotions, associate progression and secondments, title changes, tracking academy attendance, leave of absence information, and terminations
• Preparing and maintaining complex rate logic schedules included in the firm’s annual rates book and confirming client arrangements for special rate needs
• Maintaining and managing client matter and timekeeper master billing files, employee personal charge matters, and record archives, following up with practice offices to ensure maintenance is accurate and timely and evaluating and inputting appropriate billing and exception rates into 3E
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Requirements

• A high school diploma
• A bachelor’s degree in accounting, business administration, or a related field, preferably
• A minimum of three (3) years of experience in legal billing or billing audit within a professional services organization
• Possess well ‑ developed and professional interpersonal skills, including excellent written and verbal communication, and the ability to interact with people at all organizational levels
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customer ‑ service focus
• Exhibit strong organizational skills to manage time effectively, prioritize tasks, and handle multiple deadlines

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff