About this role
Role Overview
- Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
- Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
- Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
- Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
- Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
- Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
- Ensure compliance with all relevant regulations and internal controls
- Contribute to continuous process improvement initiatives within the Finance team
- Assist with ad hoc finance projects and tasks as required
- Work collaboratively within Finance Operations to assist others at peak times and during periods of absence
- Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours
- Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices
- Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency
- Perform all aspects of roles in accordance with policy, procedure and controls
Requirements
- 2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
- High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
- Highly diligent with an organised and timely approach to work
- Excellent client service mentality
- Ability to work proactively and effectively within a team and with minimal supervision
- Analytical and logical approach, with a strong sense of initiative
- Awareness of the importance of the wider commercial environment
- Commitment to teamwork and willingness to support colleagues
- Proficiency in the use of Microsoft Office Suite is essential