Key skills
CommunicationTime Management
About this role
Role Overview
- Process a high volume of invoices daily (100+ invoices per day)
- Manage AP inbox and organize large volumes of invoice emails
- Perform three-way matching (PO, receipts, invoices)
- Work across multiple systems in a manual environment, ensuring accuracy
- Maintain vendor records, including setup and tax documentation (W-9)
- Reconcile vendor statements and resolve discrepancies
- Support month-end close activities
- Assist with invoice coding and allocation across multiple entities
- Research and resolve issues due to system gaps and manual processes
- Communicate with internal teams and occasionally vendors
- Identify and support process improvements
- Assist with audit requests and 1099 processes (nice to have)
Requirements
- Experience: 2+ years of Accounts Payable experience (high-volume environment preferred)
- Experience with invoice processing, PO matching, and AP workflows
- Experience in manual or multi-system environments (highly preferred)
- Reconciliation experience is a plus
- Skills: Strong Excel skills (VLOOKUP, pivot tables, formulas)
- High attention to detail and accuracy
- Excellent organizational and time management skills
- Strong communication skills (English required; Spanish is a plus)
- Analytical mindset with strong problem-solving abilities