IT Budget and Operations Coordinator

Role Overview

• Maintain and manage detailed IT budget trackers across multiple cost centers.
• Monitor budget versus actual spending and identify financial variances.
• Prepare recurring budget reports and financial summaries for IT leadership.
• Support forecasting activities and maintain accurate budget projections.
• Collaborate with cost center owners to reconcile planned and actual expenditures.
• Review invoices against budgets, purchase orders, and contract terms.
• Assist with accrual tracking and monthly financial close activities.
• Develop and improve budget tracking tools, reporting templates, and financial processes.
• Analyze financial data using advanced Excel functions and reporting techniques.
• Coordinate procurement activities between IT, Finance, Legal, Procurement, and external vendors.
• Assist with Statements of Work (SOWs), Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Purchase Orders (POs).
• Track contract approvals, execution status, renewals, and vendor documentation.
• Support invoice processing and ensure documentation is complete and accurate.
• Maintain organized records for contracts, vendors, procurement activities, and invoices.
• Follow up with stakeholders and vendors to ensure timely completion of procurement workflows.
• Maintain operational trackers, logs, and reporting dashboards.
• Monitor deadlines, approvals, renewals, and follow-up activities.
• Prepare materials for budget reviews, audits, governance meetings, and leadership updates.
• Provide status reporting and communicate project or workflow updates.
• Identify opportunities to improve administrative and operational efficiency.

Requirements

• Bachelor's Degree preferred.
• Minimum 3+ years of experience in: Budget Coordination, Financial Operations, FP&A Support, Accounting Support, Budget Reporting & Analysis.
• Experience tracking budgets, forecasts, spend variances, and financial reconciliations.
• Strong understanding of invoices, purchase orders, and financial documentation.
• Advanced Microsoft Excel skills required, including: Pivot Tables, VLOOKUP/XLOOKUP, Formulas & Functions, Reconciliations, Financial Reporting, Data Analysis.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Strong attention to detail and accuracy.
• Experience supporting IT organizations or technology departments (preferred).
• Procurement, vendor management, or contract administration experience (preferred).

Benefits

• Flexible work arrangements
• Professional development opportunities