About this role

Keeping project documents, emails, correspondence and registers in order
Preparing agendas, taking minutes and following up on meeting actions
Helping with communication tasks like mail merges, letter drops and engagement registers
Setting up project and contract folders, templates and key project information
Supporting project reporting, checklists and gateway documentation
Helping with purchase orders, invoices, accruals, contract forms and monthly financial updates
Supporting contract set-up using our SAP tool, variations, supplier information and sign-offs
Organising practical things like room bookings, catering, PPE, training bookings and general team admin

Experience in administration, project support or coordination
Strong attention to detail and confidence working with documents, spreadsheets and systems
Good communication skills and a helpful, follow-up-friendly approach
The ability to juggle a few things at once without losing sight of the detail
A practical mindset and willingness to learn project systems and processes
Experience in infrastructure, construction, local government or project environments would be useful, but it’s not essential

Project Administrator

Key skills