Coordinate and execute internal client moves and relocations by organizing logistics, physically relocating furniture and equipment, and ensuring smooth transitions with minimal operational disruption
Provide comprehensive operational and logistical support for internal events including coordinating building access, managing setup and breakdown activities, liaising with vendors, and preparing event spaces
Support the facilities team with various operational responsibilities including conducting building inspections, assisting with basic maintenance tasks, and maintaining common area standards
Serve as a responsive point of contact for building occupants by addressing service requests and inquiries with professionalism and timely follow-through
Coordinate and track work orders from initiation through completion, ensuring quality service delivery and proper documentation
Manage vendor access and coordinate contractor activities while ensuring all work complies with safety protocols and building standards
Maintain accurate operational records and documentation including move schedules, event logistics plans, incident reports, and building activity logs

High school diploma or equivalent education
0-2 years of experience in facilities operations, customer service, logistics coordination, or related hands-on roles (internships and volunteer experience considered)
Physical ability to regularly lift and move furniture, equipment, and materials up to 50 pounds
Strong organizational and multitasking capabilities with ability to coordinate multiple activities simultaneously
Excellent interpersonal and communication skills with a customer-centric service approach
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and demonstrated willingness to learn building management software platforms
Flexible, adaptable mindset with availability to work occasional evenings or weekends for events, emergencies, and operational needs

Business Operations Coordinator

Key skills