Accounts Payable/Receivable Coordinator – 12-Month Contract

Role Overview

• Receive, review, and verify invoices from vendors, sub-consultants, and employee expense submissions for accuracy and completeness.
• Code, process, and post vendor invoices and employee expenses in Deltek VantagePoint, the company’s accounting system.
• Obtain appropriate approvals from internal stakeholders prior to processing payments.
• Manage semi-monthly cheque runs and coordinate payment processing through cheques, EFT/ACH, and wire transfers.
• Prepare cheques and ad hoc payments as required.
• Monitor accounts payable to ensure invoices are processed and payments are made in a timely manner.
• Maintain accurate accounts payable records, including vendor files and A/P listings.
• Respond promptly and professionally to vendor inquiries, resolving payment-related issues as needed.
• Manage all aspects of aged receivables collections, including but not limited to: Prepare and distribute accounts receivable reports to Project Managers.
• Proactively communicate with clients regarding overdue invoices and outstanding balances.
• Investigate and resolve payment discrepancies by collaborating directly with clients.
• Partner with the Accounting team to identify and resolve internal variances and process required adjustments.
• Prepare, mail, and email client invoices, while maintaining accurate records and a database of all invoices issued.
• Perform general ledger (GL) reconciliations and other financial accounting support tasks as required.
• Provide support during the year-end audit process.
• Maintain and organize Corporate Services electronic and paper filing systems, including accounts payable, accounts receivable, government documents, bank statements, and correspondence.
• Assist with special projects and other administrative or accounting-related duties as assigned.

Requirements

• A degree or diploma in Accounting, Business, or a related field.
• 1–3 years of experience in an Accounts Payable and/or Accounts Receivable role.
• Experience using Deltek Vision or Deltek VantagePoint is highly desirable.
• Strong written and verbal communication skills, with proficiency in Microsoft Office 365 applications.
• Excellent interpersonal skills with the ability to collaborate effectively in a team environment while also working independently.
• Proven ability to manage multiple priorities, stay organized, and meet deadlines with minimal supervision.
• Strong attention to detail and analytical thinking, with effective problem-solving skills and a commitment to accuracy.

Benefits

• Comprehensive coverage including prescription drugs, dental, and vision.
• LEA offers opportunities to receive a bonus payment from the profit-sharing program.
• LEA operates in a hybrid environment with flex hours to ensure flexibility, safety, and well-being.
• LEA has a unique, employee-co-funded social club with an annual budget of approximately $50,000 to host social events and activities that bring employees together.