Sourcing and Operations Manager

Role Overview

• Receive completed intake documents from the Practice Leader and oversee all recruiting activities that follow, including sourcing coordination, candidate screening support, submission preparation, and candidate delivery through submission stage.
• Review candidate submissions for completeness, accuracy, and alignment with role requirements before submission to practice leader.
• Configure a branded ATS instance for each new client including pipeline stages, screening questions, job posting templates, and related recruiting workflows.
• Maintain ATS data quality across all active clients: candidate status, disposition tracking, and pipeline maintenance.
• Post finalized job descriptions to Indeed, LinkedIn, and other relevant boards for all active roles.
• Coordinate paid job advertising activities, including: targeting, budget pacing, refreshing job-postings, and monitor job-post performance.
• Build passive candidate sourcing lists for Retained Search engagements.
• Create screening forms and qualification criteria for the Talent Sourcer to use on each active role.
• Conduct screening calls directly on Retained Search engagements and select RPO with Phone Screens roles.
• Package qualified candidates into submission documents with structured notes, scorecard summaries, and compensation expectations.
• Produce weekly pipeline and activity reports for all active Retained Search engagements.
• Produce monthly pipeline summaries for all active RPO and RPO with Phone Screens engagements.
• Manage the Talent Sourcer's workload, output quality, and development.
• Timely updates to ATS data for all candidates when stats change occur.
• Support timely development of qualified candidate pipelines in accordance with engagement timelines and role-specific sourcing conditions.
• Support quality candidate submissions by maintaining alignment of candidates with given role.
• Weekly and monthly reports delivered timely.

Requirements

• Minimum 5 years: experience in recruiting operations, talent acquisition, or HR operations with demonstrated ownership of sourcing and screening workflows
• Working experience configuring and managing an ATS (ExactHire, Greenhouse, Lever, Workable, or similar)
• Experience posting and managing jobs on Indeed and LinkedIn including sponsored postings
• Demonstrated Experience preparing deliverables for client stakeholders
• Capable of managing and developing a junior team member
• Bachelor's degree in Human Resources, Business, or a related field, or equivalent professional experience.
• ATS platform proficiency (ExactHire preferred)
• Microsoft Office suite including Word, Excel, and Outlook
• Microsoft Teams for internal communication and video calls
• Prior experience in an agency, RPO, or multi-client recruiting environment (nice to have)
• Familiarity with LinkedIn Recruiter or similar tools for passive candidate identification (nice to have)
• Experience managing paid job advertising budgets on LinkedIn and Indeed (nice to have)
• SHRM-CP, PHR, or equivalent HR certification (nice to have)
• LinkedIn Recruiter or equivalent passive sourcing tool (preferred)
• HubSpot or Salesforce CRM familiarity (preferred)

Benefits

• Medical, Dental and Vision options
• Life and Disability
• STD/LTD
• 10 Paid holidays each year
• Flexible PTO
• 401K Retirement Plan
• Incentive compensation