Executive Assistant

Role Overview

• Provide comprehensive, high-level administrative support to the Senior Vice President, Equipment Services and the Senior Vice President, Strategic Markets.
• Act as a primary point of contact for internal and external stakeholders on behalf of both executive leaders.
• Manage and coordinate complex calendars, meetings, and appointments across multiple executive schedules, ensuring alignment and prioritization of commitments.
• Coordinate domestic and international travel arrangements for executive leadership, including itineraries, accommodations, and transportation.
• Prepare, review, and distribute executive-level reports, presentations, and business documentation for both executives.
• Organize meetings by preparing agendas, taking detailed minutes, tracking action items, and ensuring timely follow-up across executive initiatives.
• Draft and distribute professional correspondence, emails, memos, and other communications on behalf of executive leadership.
• Maintain accurate, organized, and confidential records, files, and documentation related to executive activities.
• Submit, track, and reconcile executive expense reports in accordance with company policies.
• Liaise with other executive assistants, senior administrative staff, and cross-functional teams to ensure alignment and timely execution of executive requests.
• Support special projects, strategic initiatives, and cross-functional efforts as directed by executive leadership.
• Anticipate executive needs, proactively identify potential issues, and resolve administrative or scheduling challenges across both leadership functions.
• Uphold the highest level of confidentiality and discretion when handling sensitive and confidential information.

Requirements

• High level of professionalism, discretion, organization, and adaptability.
• Ability to provide high-level administrative and operational support to senior leadership.
• Strong calendar management and scheduling coordination skills.
• Experience coordinating domestic and international travel arrangements.
• Ability to prepare, review, and distribute reports, presentations, and business documentation.
• Strong meeting coordination skills, including agenda preparation, minute-taking, action item tracking, and follow-up.
• Excellent written and verbal communication skills.
• Ability to draft professional correspondence, emails, memos, and other communications.
• Strong organizational skills with the ability to maintain accurate and confidential records and documentation.
• Experience managing and reconciling expense reports.
• Ability to work effectively with executives, administrative staff, cross-functional teams, and external stakeholders.
• Ability to support special projects and strategic initiatives.
• Proactive problem-solving skills with the ability to anticipate executive needs and resolve scheduling or administrative challenges.
• Ability to handle sensitive and confidential information with the highest level of discretion.
• 3+ years of experience in Executive Assistant, Senior Administrative Assistant, or similar executive support roles.
• Experience supporting senior executives (VP, SVP, C-level, or equivalent leadership).

Benefits

• Competitive Salary: Between COP $5,000,000 and COP $6,000,000, commensurate with experience.
• Job Stability: Indefinite-term contract (Contrato a término indefinido) with all mandatory Colombian legal benefits included.
• 100% Remote: Available for candidates living in other cities across Colombia.
• Hybrid Model: Available for candidates based in Medellín.
• Work-Life Balance: 2 days off per week (Saturdays and Sundays).
• Company Culture: Excellent, collaborative, and supportive work environment.