Accounts Payable Specialist

Role Overview

• Prepare and process invoices timely and accurately for multiple companies
• Vendor communication, and coordinating month end closings with the Accounting Department
• Process a high volume of invoices accurately and efficiently while meeting established deadlines
• Manage invoice workflows to ensure timely processing, approvals, and payment execution
• Review, code, and post invoices to the appropriate cost center, department, general ledger account, and accounting period
• Prepare and process weekly payment runs, ensuring all supporting documentation and required approvals are complete prior to payment distribution
• Process employee travel and expense reimbursements and ensure timely allocation and distribution of costs
• Support month-end and year-end closing activities, including audit preparation and providing documentation for internal and external audits
• Proactively monitor outstanding items, follow up on delays, and communicate resolution plans to relevant stakeholders
• Review and investigate vendor account debit balances, ensuring timely resolution of discrepancies
• Reconcile vendor statements and maintain accurate accounts payable records by coordinating with vendors to resolve outstanding issues
• Perform account analysis, reporting, and other ad hoc projects as assigned
• Ensure compliance with established Accounts Payable policies, procedures, internal controls, and accounting standards to maintain the accuracy and integrity of financial records
• Maintain effective relationships with vendors and internal stakeholders to support efficient payment processing and issue resolution

Requirements

• Bachelor’s degree in Accounting, Finance, and other related fields.
• 2+ years of Accounts Payable Experience with the ability to operate in a fast-paced and complex environment.
• 2+ years of prior experience in the items mentioned below:
• Experience with Procure-to-Pay systems such as OpenText, SAP, NetSuite, Concur, or similar platforms
• Proficient in electronic payment processing and account reconciliation
• Experience handling domestic and international payments across multiple banks and payment methods
• Strong working knowledge of Microsoft Office Suite
• Advanced Excel skills, including VLOOKUP and Pivot Tables

Benefits

• Attractive benefits package including health & life insurance
• Referral rewards
• Generous leave policies to ensure a healthy work-life balance