Procurement Operations Coordinator

Role Overview

• Act as the primary point of contact and internal champion for the Omnea procurement platform.
• Troubleshoot system issues, resolve workflow bottlenecks, and support continuous platform optimisation.
• Provide day-to-day support and guidance to internal users across the business.
• Manage Purchase Order (PO) requests and ensure alignment with internal procurement policies and approval processes.
• Support stakeholders through the purchasing process, providing clear guidance and ensuring a smooth user experience.
• Help streamline procurement workflows while maintaining compliance and governance standards.
• Partner closely with the Finance team to ensure accurate data flow between procurement and finance systems.
• Support budget alignment for procurement requests and assist with resolving invoice or billing discrepancies.
• Collaborate with Risk, Legal, and other teams throughout the procurement lifecycle.
• Manage the onboarding and renewal process for low-risk suppliers.
• Coordinate procurement due diligence activities, ensuring all required supplier checks and documentation are completed.
• Work with Finance and Risk, Privacy and Cyber teams to ensure vendors meet internal compliance and governance requirements.
• Monitor procurement activity, platform usage, and operational metrics.
• Build reports and provide insights to identify process improvements, cost-saving opportunities, and procurement trends.
• Track supplier contracts and renewal timelines to ensure timely action and avoid service interruptions or unintended auto-renewals.
• Work closely with internal stakeholders to ensure contract renewals align with agreed SLAs and business requirements.
• Maintain accurate procurement and supplier records.
• Support sourcing and vendor evaluation projects through research, coordination, and data analysis.
• Assist with gathering market insights and benchmarking information to support procurement decisions.

Requirements

• Previous experience in procurement operations, purchasing, vendor management, finance operations, or a similar coordination role.
• Experience working with procurement or purchasing platforms (Omnea experience highly desirable).
• Strong organisational skills with the ability to manage multiple workflows and deadlines.
• Comfortable working with data, reporting, and process improvement initiatives.
• Excellent stakeholder management and communication skills.
• Strong attention to detail and problem-solving abilities.
• Experience working cross-functionally with Finance, Risk, Legal, or Operations teams.
• Proactive mindset with a willingness to improve processes and take ownership.
• Experience within a fast-paced tech, fintech, or scaling business.
• Exposure to supplier due diligence or procurement compliance processes.
• Experience supporting sourcing or vendor evaluation activities.
• Familiarity with procurement analytics and reporting tools.

Benefits

• 25 days’ holiday per year, increasing with length of service.
• £500 annual training budget to spend on your professional development
• Extensive private healthcare, including dental, eyecare and EAP
• Enhanced sick leave (three months’ pay per year)
• Enhanced maternity and paternity (maternity – 6 months fully paid/paternity – 3 weeks fully paid)
• Death in service insurance cover
• Fully-paid five-week sabbatical after five years of employment
• In office wellbeing, such as manicures, massages and barbers.
• 50% discount on orders from our sister company Arena Flowers.