Hardware Procurement Analyst – Infrastructure Operation

Role Overview

• Manage the end to end lifecycle of hardware procurement requests from intake through receipt.
• Create and maintain purchase requisitions and purchase orders in enterprise procurement systems.
• Monitor open purchase orders and proactively manage changes, delays, cancellations, and supplier communications.
• Partner with Infrastructure teams to ensure timely procurement of data center and hardware assets.
• Coordinate with suppliers to obtain quotations, order confirmations, shipment updates, and delivery timelines.
• Ensure procurement activities align with company policies, controls, and approval requirements.
• Partner with Capacity Planning teams to support forecasting and hardware demand planning activities.
• Collaborate with Fixed Assets teams to ensure accurate capitalization and asset tracking.
• Maintain visibility into hardware inventory levels, deployment status, and lifecycle management activities.
• Support inventory reconciliation efforts and asset audits as required.
• Track advanced shipment notifications and coordinate receiving activities across multiple locations.
• Ensure hardware receipts are accurately recorded within the ERP system to enable invoice processing and asset management.
• Initiate supplier onboarding requests and partner with supplier management teams to ensure timely activation of new vendors.
• Maintain supplier information and assist with vendor related issue resolution.
• Support supplier performance reviews through reporting and operational metrics.
• Partner with Accounts Payable to resolve invoice discrepancies and payment related inquiries.
• Identify opportunities to simplify and improve procurement and infrastructure workflows.
• Leverage data, reporting, and technology to reduce manual effort and improve operational efficiency.
• Partner with internal technology teams to evaluate automation opportunities across procurement processes.
• Develop dashboards, reporting, and insights that improve decision making and operational visibility.
• Support implementation of new tools, systems, and digital solutions that enhance the procurement experience.
• Document processes and create scalable operating procedures that support organizational growth.

Requirements

• Three to seven years of experience in procurement, supply chain, operations, infrastructure procurement, or hardware purchasing.
• Experience creating and managing purchase orders within Oracle and Coupa platforms.
• Strong understanding of hardware procurement, inventory management, receiving processes, and supplier operations.
• Experience working with cross functional stakeholders across Finance, Infrastructure, Operations, and Procurement.
• Strong analytical and problem solving capabilities.
• Experience leveraging automation, workflow technologies, analytics, or emerging technologies to improve business processes.
• Excellent communication and stakeholder management skills.
• Experience building reports, dashboards, or workflow automations.
• Ability to manage multiple priorities while maintaining attention to detail.

Tech Stack

• ERP
• Oracle

Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance
• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan
• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave