Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date.
Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies before they compound.
Prepare and send client invoices on time, following up firmly and professionally until payment is received.
Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy.
Manage payment follow-ups across all outstanding invoices — nothing falls through the cracks.
Monitor and manage financial inboxes, triaging emails and responding or escalating with urgency and precision.
Track all incoming and outgoing payments, flagging anomalies immediately to leadership.
Maintain clean, organised records inside Xero and any supporting tools (Airtable / ClickUp / Notion).
Coordinate with the Customer Success and Talent Acquisition teams to align billing with active placements and contracts.
Produce weekly financial snapshots and summary reports for internal review.
Flag cash flow risks, overdue accounts, and irregularities proactively — don't wait to be asked.

Strong written and spoken English — professional communication across all channels.
Proven experience working with Xero (non-negotiable).
Obsessive attention to detail — numbers must balance, always.
Experience managing invoicing workflows, accounts receivable, and financial reconciliation.
Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy.
Highly organised with strong inbox and task management habits.
Discreet and trustworthy when handling sensitive financial information.
Comfortable working remotely in a fast-paced, lean team environment.
Available during European business hours (CET).
Background in finance, accounting, bookkeeping, or a related field is a strong plus.

Finance Manager, Ecommerce Agency

Key skills