Corporate Secretary

Role Overview

• Prepare and lodge statutory documents with the Companies Commission of Malaysia (SSM).
• Assist with company incorporations and statutory changes involving directors, shareholders, registered office addresses, constitutions, share capital, and other corporate matters.
• Prepare board resolutions, members' resolutions, meeting minutes, consent forms, and other corporate secretarial documentation.
• Maintain and update statutory registers, company records, minute books, and compliance documentation.
• Monitor filing deadlines and ensure timely submission of annual returns, statutory forms, and other required lodgments.
• Ensure compliance with the Companies Act 2016, SSM requirements, and applicable corporate regulations.
• Liaise with clients, directors, shareholders, auditors, tax agents, regulators, and other professional parties.
• Support due diligence exercises, document reviews, and company information extraction requests.
• Support the team with Singapore corporate secretarial operational matters.
• Assist in preparing standard corporate secretarial documents for Singapore entities.
• Coordinate internal workflows relating to filings, resolutions, and compliance deadlines.
• Participate in training and development on Singapore corporate governance and compliance processes.
• Maintain accurate records and organized filing systems.
• Track work progress, deadlines, and client deliverables.
• Support process improvements and standardization initiatives.

Requirements

• Diploma, Degree, or professional qualification in Corporate Administration, Business Administration, Law, Accounting, or a related field.
• Minimum 2–3 years of corporate secretarial experience in Malaysia.
• Hands-on experience with SSM lodgments and Malaysian statutory compliance matters.
• Good understanding of the Companies Act 2016 and common corporate secretarial procedures.
• Experience preparing resolutions, statutory forms, registers, and corporate records.
• Good command of written and spoken English.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines independently.
• Comfortable communicating with clients and professional service providers.
• Willingness to learn Singapore corporate secretarial requirements and practices.