People & Organization Coordinator

Role Overview

• Performs administrative, clerical & process support
• Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking
• Own/lead projects as assigned under direction of P&O Director
• Own calendar, manage schedule, anticipate needs & effectively manage director’s time
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, teams
• Responsible for process to update P&O targets & presentation of status to P&O management
• Ability to plan, design & execute both moderate to large scale meetings/off-site events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries
• Support the communications partner with tasks & social activities as needed
• Support New Hire orientation event, welcoming new employees, schedule of training & recommending continuous improvements to the Onboarding program
• Order & maintain supplies needed to support the DFP P&O department
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support P&O project through data collection & analysis
• Exercise excellent communication skills to represent the department

Requirements

• Bachelor's Degree in a related field or an equivalent combination of education & experience
• Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment
• Ability to problem solve & navigate complex assignments
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook
• Pharmaceutical experience a plus
• Demonstrates excellent organizational & planning skills with a high level of attention to detail

Benefits

• Professional and personal development opportunities