Senior Protocol Officer

Role Overview

• Assist the Chief, DPLS in ensuring harmonious working relations with Representatives of Member Countries regarding their protocol-related requirements and their accreditation vis-à-vis the host country, including the registration and accreditation of IYF personnel;
• Arranges the facilitation of credentials for newly appointed Representatives, briefing them on the standard procedures;
• Plan, coordinate and execute official and high-level visits/functions, ceremonies, bilateral and multilateral meetings with foreign dignitaries and special events hosted at IYF, coordinating with the Security and Interpretation Services, and liaising with Member States, where necessary;
• Ensure the organization and provision of the necessary protocol and liaison services required for the IYF Events and other governing body meetings, committees and groups established; ensure protocol arrangements and manage operational preparations, such as invitations, table plans, seating, menus and facilities; manage and control protocol budgets and financial expenditures;
• Support all aspects related to the IYF Awards Programmes, including maintaining relationships with stakeholders, preparing or approving correspondence, authorizing the purchase of medals, and ensuring the maintenance of the database;
• Manage general and protocol related correspondence to/from Permanent Missions, Governments, Intergovernmental organizations and other entities; prepare and review congratulatory, appreciation, welcome and condolence letters; coordinate and ensure the effective management and verification of the database regarding the contact information of senior officials, Ambassadors and Permanent Missions;
• Provide substantive and authoritative advice and respond to queries on protocol issues such as honorifics/titles, salutations, VIP ranking, gift exchanges and invitation letters; and
• Perform other related activities when required.

Requirements

• Experience and results preferred in protocol role, management, youth empowerment role, development, communications, international relations, youth studies, sport, women empowerment, youth-led organizations or another relevant field.
• Excellent computer, internet, social media and information system skills.
• Excellent communication and coordination skills.
• Ability to assist in strategic planning, results-based management and reporting.

Benefits

• flexible part-time commitment
• voluntary-based position