Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
Maintain tracking systems, documentation, and status reporting for all facilities requests.
Support daily workplace operations across multiple OBNA office locations.
Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
Obtain and distribute Certificates of Insurance (COIs) as required.
Coordinate vendors and monitor performance and compliance.
Process invoices, expense documentation, and reconciliations.
Administer fleet records, scheduling, and accident documentation.
Meet productivity, quality, and Corporate Compliance standards.
Perform other duties and special projects as assigned.

3+ years of experience in facilities management, workplace operations, office administration, or a related field
Experience supporting multiple office locations or a geographically dispersed portfolio
Ability to manage priorities across sites with different needs and stakeholders
Experience coordinating with remote vendors and property management across regions and time zones
Experience managing facilities vendors, including pest control, landscaping, and building maintenance
Experience with fleet administration, asset management, or similar operational responsibilities preferred
Strong organizational skills with the ability to manage competing priorities
Proven problem-solving skills in a multi-site environment
Ability to work independently while collaborating effectively with cross-functional teams
Strong communication, customer service, and stakeholder management skills
Proficiency in Microsoft Office and administrative systems

Facilities Coordinator

Key skills