Accounts Payable Specialist

Role Overview

• Process invoices for payment through the Concur system.
• Review and Process expense reports through the Concur system.
• Set up and train new expense and invoice users in Concur.
• Issue A/P on a weekly basis through Concur.
• Initiate and reconcile monthly vendor statements.
• Maintain vendor master file including new vendor set up.
• Annual 1099 filings.
• Finished Good payments and 3-way match.
• Process finished goods vendor invoices and wire payments.
• Prepare manual check invoices and payments.
• Maintain inventory in-transit and delivered not received weekly tracker.
• Prepare prepaid expenses amortization and month-end reconciliation.
• Reconcile and prepare bi-weekly payroll entries and accruals.
• Accrue and reconcile credit card payable at month-end.
• Prepare journal entries to accrue accounts payable at month-end.
• Research and resolve vendor inquiries regarding invoice payment.
• Assist with month-end GL closing process as directed.
• Assist Accountant with use tax information.
• Compile miscellaneous work papers for year-end review by outside auditors.
• General department filing.
• Additional tasks and responsibilities assigned as necessary.

Requirements

• High School Diploma, with college level Accounting coursework strongly preferred.
• 2 years Accounts Payable experience.
• Working knowledge of PC spreadsheets (Excel) and word-processing (MS Word).
• Strong mathematical, analytical, and organizational skills.
• Strong focus on accuracy and attention to detail.
• Good verbal and written communication skills.
• Customer service focus working with external vendors and internal customers.
• Ability to maintain confidentiality of accounting information.
• Industry certification(s) are strongly preferred, but not required.