Coordinate onboarding for customers and partners
Ensure customer commitments, follow-ups, and action items are completed on schedule
Capture meeting notes
Help build scalable customer onboarding and distributor enablement processes
Provide high-impact executive support that enables the Director of Business Development to maximize time spent with customers and partners
Manage team calendar
Organize domestic and international travel
Research customers, prospects, and partners to prepare executive briefing materials
Coordinate projects across Business Development, Marketing, Product Management, Operations, and Leadership
Maintain business development documentation, playbooks, and knowledge repositories in Confluence
Track sales pipeline metrics, business development KPIs, forecasting support, and reporting
Coordinate recruiting activities like scheduling interviews and coordinating onboarding of new hires for the sales team
Prepare meeting agendas and executive briefing materials.

5+ years of experience as an executive assistant, administrative operation, business coordination, sale coordination, recruiting coordination or similar support role.
Strong written and verbal communication skills
Exceptional organizational and project coordination skills
Ability to manage multiple priorities and comfortable with changing deadlines
High attention to detail and excellent follow-through
Deep knowledge of CRM (HubSpot/Salesforce) for tracking customer notes and follow ups
Highly proficient with Microsoft (PowerPoint, Teams, SharePoint, Outlook)
Comfortable working across technical and non-technical teams
Strong judgment, professionalism, and discretion

Business Development Coordinator

Key skills