Senior Specialist, Administrative Assistant

Role Overview

• Oversee Leader’s workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.
• Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyzes complex information request and determines complex trends.
• Maintain distribution lists and organizational charts.
• Coordinate activities and events in support of the department.
• Coordinate departmental moves and serve as liaison for IT services and upgrades.
• Assemble and analyze information to facilitate decision making.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

Requirements

• High school diploma or GED
• 5+ years of experience in related field.
• Provides high-level administrative support to the VP, CFO Health Plan, managing priorities, communications, and daily operations.
• Manages complex executive calendars, meetings, and schedules across senior leaders and key stakeholders.
• Handles highly confidential information with discretion, professionalism, and sound judgment.
• Delivers white-glove executive travel support, coordinating complex domestic travel, accommodations, transportation, registrations, and itineraries.
• Creates executive-ready presentations, reports, and meeting materials using PowerPoint, Excel, and OneNote.
• Utilizes advanced Excel skills, including reporting, data analysis, formulas, and pivot tables.
• Maintains organized documentation, meeting notes, and project tracking in OneNote.
• Demonstrates proficiency with Outlook, Word, Teams, and SharePoint.
• Exhibits exceptional organizational, multitasking, and time management skills.
• Communicates effectively with a strong customer-service focus and executive presence.
• Thrives in a fast-paced environment with strong attention to detail and the ability to work independently.

Benefits

• Medical, dental, and vision coverage along with numerous health and wellness programs.
• Parental leave and support plus adoption and surrogacy assistance.
• Career development programs and tuition reimbursement for continued education.
• 401k match including an annual company contribution.