Key skills
Communication
About this role
Role Overview
- Financial & Contract Administration: Run the invoicing cycle and monthly payroll process, Prepare and send client and employee contracts from existing templates, Handle payment follow-ups
- Communication & Calendar: Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't, Manage the calendar: book calls, protect focus time, keep things organized, Daily and weekly check-ins to keep everything on track
- Hiring Support: Source and screen candidates against a role description, Manage the hiring pipeline and schedule interviews, Prepare onboarding documentation
- Founder Support: Travel planning and logistics, Personal appointments and errands where useful, Following up on what matters so nothing falls through
Requirements
- Experience in Executive Assistance, HR/Recruiting, or Operations administration
- Highly organized, comfortable with detail and repetition
- Confident with ClickUp and Google Sheets (or a fast learner)
- Clear written and spoken English
- Trustworthy with sensitive information, financial, hiring-related, and personal
- Reliable and consistent, someone who does what they say they'll do, on time, without being reminded