Executive Assistant – Co-Founder

Role Overview

• Own the Co-Founder's calendar, ensuring priorities are thoughtfully sequenced and focus time is protected.
• Serve as the primary gatekeeper for meetings, requests, travel, and incoming priorities.
• Coordinate complex domestic and international travel, including speaking engagements, investor meetings, board activities, and media appearances.
• Prepare agendas, briefing materials, research, and meeting preparation.
• Capture action items, drive follow-up, and ensure commitments are completed.
• Manage communication across Slack, text messages, voice notes, and email.
• Listen carefully, synthesize ideas, and translate them into clear priorities, next steps, and action plans.
• Anticipate needs, remove friction, and proactively solve problems before they arise.
• Collaborate with leaders across Innovation, Communications, Marketing, and other functions to coordinate priorities and ensure alignment.
• Partner closely with the Executive Office, collaborating with fellow Executive Assistants to share context, coordinate priorities, and ensure seamless support across the organization.
• Coordinate initiatives supporting the Co-Founder's work as Chair, innovator, and public thought leader.
• Help maintain focus on strategic priorities while reducing unnecessary operational distractions.
• Track initiatives, decisions, and commitments across multiple workstreams.
• Coordinate board preparation, podcasts, interviews, speaking engagements, and external thought leadership in partnership with the Chief of Staff and Senior Director of Communications + PR.
• Exercise sound judgment by providing thoughtful context, helping organize decisions, surfacing priorities, and offering practical recommendations when appropriate.
• Manage personal calendar, appointments, travel, and household logistics.
• Coordinate vendors, contractors, service providers, and personal administrative matters.
• Assist with medical scheduling, financial reminders, tax coordination, relocation activities, and household organization.
• Support select personal travel and logistics.
• Coordinate personal projects, including creative pursuits and music-related activities.
• Build practical systems that simplify complexity and help the Co-Founder stay focused on the highest-value work.
• Travel alongside the Co-Founder, as needed, for conferences, speaking engagements, investor events, board meetings, and strategic offsites.
• Coordinate all travel logistics before, during, and after trips.
• Ensure the Co-Founder has everything needed to perform at his highest level while traveling.
• Partner with Communications + PR, outside agencies, and event organizers to support public appearances.
• Represent the company professionally while interacting with executives, investors, media partners, and external stakeholders.

Requirements

• 8+ years serving as a trusted partner to founders, CEOs, or senior executives in high-growth organizations, with experience supporting both executive and personal priorities. Experience in founder-led businesses is strongly preferred; consumer products experience is a plus.
• Exceptional project management, organizational, and prioritization skills.
• Strong business judgment with the ability to anticipate needs, remove obstacles, and exercise sound discretion.
• Thrives in a highly hands-on partnership, bringing consistent follow-through, proactive support, and exceptional attention to detail.
• Comfortable supporting a visionary founder in a fast-paced environment where priorities evolve quickly.
• Able to listen carefully, synthesize complex information, and translate ideas into clear priorities and actionable next steps.
• Curious, collaborative, and low ego, with a genuine desire to understand before acting and to contribute to team success.
• Direct, candid communicator who builds trust through honesty, professionalism, and healthy boundaries.
• Emotionally grounded, adaptable, and calm under pressure.
• Finds fulfillment working behind the scenes and enabling others to perform at their best.
• Excited by a role that blends executive partnership with personal support; no task is too big or too small.
• Willing and able to travel regularly in support of the Co-Founder.

Benefits

• $150,000-$180,000 base salary + 20% bonus + equity