Federal Proposal Manager

Role Overview

• Lead the successful development and submission of winning proposals.
• Develop and mature the proposal infrastructure, tools, reusable content, and processes that improve long-term growth effectiveness.
• Support business development, capture, marketing, and delivery activities where those efforts directly strengthen active pursuits or position the company for future opportunities.
• Lead the complete proposal lifecycle (RFIs, Sources Soughts, RFP, RFQs, etc.) from opportunity qualification through submission and post-submission lessons learned.
• Write Technical, Management, Past Performance and other sections as needed to respond to customer requirements.
• Develop proposal schedules, compliance matrices, outlines, storyboards, and production plans.
• Manage proposal teams consisting of technical/delivery staff, pricing, contracts, recruiting, and executive leadership.
• Drive proposal strategy, win themes, discriminators, messaging, and customer-focused content.
• Ensure proposal compliance with solicitation requirements, evaluation criteria, and submission instructions.
• Coordinate color team reviews (Pink, Red, Gold, White Glove) and ensure timely incorporation of reviewer feedback.
• Oversee proposal production, quality assurance, formatting, graphics coordination, and final submission.
• Maintain proposal repositories, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets.
• Analyze proposal metrics and implement continuous process improvements to increase proposal quality and win rates.
• Partner with business development personnel to qualify opportunities aligned with company strategy.
• Assess opportunities posted to eBuy, SAM.gov, etc. and provide pursuit recommendations.
• Participate in bid/no-bid decisions.
• Support capture planning activities including competitive analysis, customer research, teaming strategies, and win strategy development.
• Assist in developing executive summaries, capability statements, and customer presentation materials.
• Coordinate with teaming partners throughout capture and proposal efforts.
• Help maintain visibility into the opportunity pipeline to support proposal planning and resource forecasting.
• Collaborate on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content.
• Support marketing initiatives that directly enable business development and proposal efforts.
• Coordinate announcements related to contract awards, certifications, partnerships, and company achievements, as appropriate.
• Coordinate with delivery leadership to identify reusable technical content, past performance, and staffing resources.
• Capture lessons learned from project execution to strengthen future proposals.
• Support transition activities between proposal and program startup when required.
• Assist with customer presentations, oral proposals, and technical demonstrations.
• Continuously improve the company’s proposal and growth processes, templates, tools, and knowledge repositories, prioritizing initiatives that directly improve proposal quality, efficiency, and win probability.
• Track key growth metrics including proposal throughput, submission quality, win rate, and proposal resource utilization.
• Develop and maintain reusable proposal assets, including templates, graphics, standard language, proposal checklists, and knowledge repositories.
• Own the company’s past performance repository, resume library, and proposal content management strategy.
• Evaluate and implement AI-assisted proposal development tools and workflows that improve proposal quality and team productivity.
• Recommend process improvements and automation opportunities that enhance the efficiency and effectiveness of proposal operations.
• Support strategic planning and annual growth initiatives.

Requirements

• Required Bachelor’s degree or equivalent professional experience.
• 8+ years of experience supporting Federal Government proposal management, capture, business development, or growth operations.
• Demonstrated success leading complex Federal proposals under FAR-based procurements.
• Strong understanding of Federal proposal best practices, compliance management, and proposal review methodologies.
• Experience supporting opportunities across Federal Civilian agencies and/or the Department of Defense.
• Excellent written, editing, and verbal communication skills.
• Exceptional organizational and project management skills with the ability to manage multiple concurrent priorities.
• Strong leadership and collaboration skills with cross-functional teams.
• Proficiency with Microsoft Office and proposal collaboration tools.
• Preferred APMP Foundation, Practitioner, or Professional Certification.
• Experience supporting digital modernization, low-code platforms, AI, cloud, cybersecurity, or enterprise IT services.
• Experience with GSA MAS, GWACs, BPAs, IDIQs, and task order competitions.
• Familiarity with Shipley proposal methodologies.
• Experience supporting oral presentations and demonstrations.
• Experience implementing AI-assisted proposal development or knowledge management solutions.

Tech Stack

• Cloud
• Cyber Security

Benefits

• Paid Time Off (PTO) & Federal Holidays: Employees begin accruing PTO from their Date of Hire (start date). Additionally, BayNova observes all Federal Holidays (currently 11 days per year).
• Medical, Dental, Vision: BayNova offers employees access to leading healthcare providers and pays a portion of the monthly premium for healthcare plans provided through the company.
• 401k Plan w/ Employer Contributions: BayNova’s 401k Plan is available to employees after completing the 90-day introductory period. The plan includes matching contributions from the company with immediate vesting.
• Education Reimbursement: BayNova sets aside funding on annual basis for employees to pursue additional education, training, and/or certifications that align with their professional development and career goals.
• Pre-Tax Commuter Benefit: Enables employees who commute to an office to set-aside a portion of their regular pay (pre-tax) on a monthly basis for approved commuting expenses up to the maximum allowable amount by the IRS.
• Short Term Disability and Long Term Disability: BayNova provides insurance coverage for Short and Long Term Disability for employees enrolled in a healthcare plan through the company.
• Employee Recognition and Rewards: BayNova provides anniversary perks for all employees as well as incentives such as spot bonuses and other rewards for a job well done.
• Company Sponsored Events: Periodically throughout the year BayNova sponsors company outings such as happy hours, dinners, holiday parties, and other social events