Senior Bookkeeper, Payroll Administrator

Role Overview

• Perform full-cycle bookkeeping for multiple business units within the organization.
• Maintain the General Ledger and Chart of Accounts.
• Record and reconcile daily financial transactions.
• Prepare monthly, quarterly, and annual financial statements.
• Perform month-end and year-end closing activities.
• Prepare journal entries and adjusting entries.
• Reconcile all bank accounts, credit cards, loans, and other financial accounts.
• Maintain fixed asset schedules and depreciation records.
• Monitor company cash flow and prepare cash forecasting reports.
• Assist leadership with budgeting and financial planning.
• Work directly with external CPAs during annual audits and tax preparation.
• Assist with processing vendor invoices accurately and timely.
• Generate customer invoices.
• Process weekly, bi-weekly, semi-monthly, or monthly payroll accurately and on schedule.
• Maintain employee payroll records.
• Prepare monthly management reports and profit and loss statements.
• Track project costs and maintain construction job costing.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of progressively responsible bookkeeping, accounting, and payroll administration experience.
• Demonstrated experience performing full-cycle bookkeeping, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and month-end/year-end closing.
• Proficiency with QuickBooks Online is required, including company setup, chart of accounts management, payroll processing, financial reporting, bank reconciliations, budgeting, and job costing.
• Experience using BambooHR is preferred, including employee onboarding, time-off management, employee records, payroll coordination, benefits administration, and HR reporting.
• Experience processing payroll for multiple employees while ensuring compliance with federal, state, and local payroll tax regulations.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience preparing monthly financial statements, management reports, and supporting annual tax preparation and financial audits.
• Advanced proficiency with Microsoft Excel, including formulas, pivot tables, lookups, and financial reporting.
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to maintain the highest level of confidentiality while handling sensitive financial and employee information.
• Excellent written and verbal communication skills with the ability to work collaboratively across departments.
• Ability to prioritize multiple deadlines and work independently in a fast-paced environment.

Benefits

• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Paid Holidays
• Professional Development Assistance
• Certification Reimbursement
• Employee Assistance Program
• Company Laptop and Mobile Phone Reimbursement (if applicable)