Support the ECS team with data management, maintaining an organized and comprehensive file structure.
Assist in the function and operation of the team, including submittal of expense reports, development of purchase orders, processing of invoices, maintaining files, and other related tasks.
Act as a liaison between the ECS team and internal and external parties.
Provide administrative support by gathering, analyzing, and organizing information; synthesizing key findings; and conducting thorough document reviews for accuracy and completeness.
Facilitate the contracting of services, providing oversight of ECS, in-house legal team, and external parties to develop, review and execute contracts.
Coordinate and manage team meetings by developing the agenda and facilitating, which includes taking notes and tracking outcomes and next steps.
Manage inquiries about ECS program activities and assist in the development of program materials and correspondence.
Directly support the ECS team with meeting scheduling and logistics, booking travel, and coordinating catering for in-office and off-site events.
Stay informed on and evaluate emerging tools and digital workflows to improve collaboration and operational effectiveness.

Experience in administrative and general office support
Proficient in MS Office Suite
Excellent communication skills, written and verbal
Strong time management skills. Ability to prioritize assignments, multi-task, and re-prioritize as necessary
Ability to work in a fast-paced environment
Solution-oriented
Professional, able to maintain confidential information
Excellent team player
High school diploma or equivalent
Eligible to work in the United States without the need for employer visa sponsorship now or in the future

Environmental Compliance Coordinator

Key skills