About this role

Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel
Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents
Maintains the electronic project record files
Copies and scans documents as needed to perform distribution and storage duties
Prepares records for inactive storage according to the Records Retention Schedule
May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use
Performs and/or supports regular audits of document controls processes and procedures
Performs other duties as assigned.

Associate's degree in relevant field and 3 years of relevant experience, or In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience
Proficiency in SharePoint, Bluebeam Revu, and Microsoft Office Suite (Excel, Word, and PowerPoint) to support document management, reporting, tracking, and records administration
Familiarity with transportation or construction project delivery methods and an understanding of how multiple project disciplines interface throughout design and construction
Strong attention to detail with a process-oriented mindset and the ability to quickly learn, interpret, and apply project procedures, standards, and document control requirements
Excellent organizational, communication, and coordination skills, with the ability to manage multiple priorities and maintain accurate project records in a fast-paced environment
Effective technical writing and document review skills, with the ability to prepare, track, and communicate project information clearly and professionally
Ability to collaborate with project leadership, agency representatives, consultants, contractors, and multidisciplinary project teams to support successful project delivery.

Document Controls Specialist II

Key skills